Most businesses don't have a lead problem. They have a reply problem, a follow-up problem and a word-of-mouth problem. Inquiries come in, then leak out again before anyone turns them into money. These systems plug the leaks, and you only pay the monthly fee in months they hit the target we agreed.
The lead scoring and booking workflow we run for our own inquiries
The problem
Where the money leaks out today.
01
Slow replies
In an audit of 2,241 US businesses, the average reply to a web inquiry took 42 hours. Almost a quarter never replied at all.
02
No second message
Half of all leads are contacted once and then forgotten. Most sales need more than one conversation.
03
Happy customers who stay quiet
Your best customers would review you and refer friends, but only if someone asks them at the right moment.
The six systems
Each one fixes one leak. Start with one, add more later.
01 / 06
Instant Reply
Every inquiry answered in under a minute, day or night.
7×
Businesses that replied within the hour were nearly seven times more likely to reach a real conversation than those that waited one hour longer.
Harvard Business Review, 2011
What's going wrong
Someone fills in your form, calls while you're with a client, or messages at 11pm. By the time you reply the next afternoon, they've already spoken to someone else, and that someone else got the sale.
What changes
Every new inquiry gets a proper reply within a minute, asking the questions you would ask. Serious buyers are booked into your calendar or handed to you with their details ready. People who were never going to buy are filtered out politely.
Best fit
Coaches & consultants
Real estate
Home services
B2B services
Anyone running ads
The result you pay for: Reply time on every lead, plus qualified calls booked.
02 / 06
WhatsApp Booking
Customers book the way they already talk to you.
62%
of calls to small businesses went unanswered in a 30-day study of 85 businesses across 58 industries.
411 Locals, 2016
What's going wrong
Your WhatsApp fills up faster than your team can answer it. Every “do you have anything Thursday?” that waits three hours is a booking that goes to whoever replied first.
What changes
Customers get an answer straight away: open slots, prices, location. They pick a time, get a reminder the day before, and can move the appointment without calling. Your team only steps in when a person is really needed.
Best fit
Clinics
Salons & spas
Restaurants
Gyms & studios
Property viewings
The result you pay for: Bookings completed on WhatsApp without your staff typing a word.
03 / 06
Automatic Follow-Up
No lead or quote goes quiet because someone forgot.
50%
of sales leads are never contacted a second time.
Velocify, lead contact research
What's going wrong
Most sales don't close on the first conversation, but following up depends on someone remembering. On a busy week nobody does. Quotes sit unanswered and warm leads go cold.
What changes
Every lead gets a planned run of messages based on where they stand: just inquired, quote sent, no reply in five days, booked but didn't show. The moment someone replies, the conversation comes back to you.
Best fit
Coaches
Real estate
Clinics (recalls & no-shows)
Contractors
B2B services
The result you pay for: Leads and quotes that come back to life after going quiet.
04 / 06
Review Builder
More Google reviews, without the awkward asking.
270%
A product with five reviews is 270% more likely to be bought than the same product with none.
Spiegel Research Center, 2017
What's going wrong
You have happy customers, but very few leave a review unless someone asks at the right moment. Meanwhile a competitor with 200 reviews sits above you on Google Maps and gets the call.
What changes
After every visit or job, each customer gets a short message asking how it went, with a one-tap link to your Google page. Anyone who had a bad experience gets a direct line to you, so you can fix it before it becomes a public complaint.
Best fit
Restaurants & cafés
Clinics
Salons & spas
Home services
Gyms
The result you pay for: New Google reviews added each month.
05 / 06
Website Lead Catcher
Visitors who would have left, leave their number instead.
6.6%
is the typical landing page conversion rate. Out of every 100 visitors, about 93 leave without a trace.
Unbounce Benchmark Report, 2024
What's going wrong
You pay for ads, post content and have a website. People visit, look around and leave. You never find out who they were or what stopped them.
What changes
A helper on your site greets visitors, answers the usual questions (price, location, availability) and, when someone is interested, takes their name and number or books them in. Every conversation lands with you.
Best fit
Coaches & consultants
Clinics
Real estate
Agencies
High-ticket stores
The result you pay for: New contacts captured from your website.
06 / 06
Referral Program
Your happiest customers become your sales team.
88%
of people trust recommendations from people they know more than any other source.
Nielsen, 2021
What's going wrong
Your best customers already recommend you, but only when it comes up. Nobody tracks it, nobody gets thanked, and you can't tell who sent you whom.
What changes
After a purchase, every customer gets their own referral link and a clear reward. When a friend books or buys, the right person is credited and told about it. You see who your best referrers are.
Best fit
Restaurants & caterers
Salons & gyms
Clinics
Coaches
Repeat-customer businesses
The result you pay for: New customers who arrived through a referral.
How the deal works
You cover the build. The monthly fee has to be earned.
Most agencies charge every month whether anything improves or not. We'd rather be paid for what the system does for your business.
1
You pay once for the build
We map how customers reach you today and where they drop off, build the system around it, connect it to WhatsApp, your calendar and your forms, and write every message in your voice.
2
We agree one clear target
Before launch we set a monthly target from your real numbers. For example: every lead answered in under a minute and 15 calls booked, or 12 new Google reviews.
3
Target hit, you pay. Missed, you don't
At the end of each month you check the dashboard. If the system hit the target, you pay that month's fee. If it didn't, the month is free and we keep working on it.
Packages
Built for how your kind of business actually gets customers.
Each package combines the systems that matter most for your industry and adds a live results dashboard. It costs less than buying them one by one.
Coaches & consultants
The Client Pipeline
Your time is the product. This fills your calendar with qualified calls and shows which ones became clients.
Website Lead Catcher
Instant Reply
Automatic Follow-Up
+ Dashboard
Clinics
The Full Calendar
An empty chair costs the same as a full one. This keeps the diary full, cuts no-shows and brings patients back when they're due.
WhatsApp Booking
Automatic Follow-Up
Review Builder
+ Dashboard
Real estate
The Viewing Machine
The agent who calls back first usually gets the viewing. This makes sure that's you, then keeps buyers warm until they're ready.
Instant Reply
WhatsApp Booking
Automatic Follow-Up
+ Dashboard
Restaurants & caterers
The Busy House
Growth comes from being found, booked and recommended. This handles all three while your team focuses on the food.
WhatsApp Booking
Review Builder
Referral Program
+ Dashboard
Salons, spas & gyms
The Regulars Club
You live on repeat visits. This books people in, brings them back before they drift, and rewards them for bringing friends.
WhatsApp Booking
Automatic Follow-Up
Review Builder
Referral Program
+ Dashboard
Home services
The First Call Back
Customers call three companies and hire the first one that answers. This makes sure you answer first, book the job and collect the review.
Instant Reply
WhatsApp Booking
Review Builder
+ Dashboard
Not sure where to start?
Start with the leak that costs you most.
On a 20-minute call we'll tell you which system would pay for itself first, and honestly, if none of them would.
Leads come in but few buy
Instant Reply + Automatic Follow-Up
Your phone and WhatsApp never stop
WhatsApp Booking
Good service, quiet on Google
Review Builder
Traffic, but no inquiries
Website Lead Catcher
Loyal customers, flat growth
Referral Program
All of the above
The Complete System, all six working together
Work
How we fixed it for businesses like yours.
Lead Scoring & Booking Router
Our own sales pipeline
Lead Scoring & Booking Router
We run this on ourselves first. Every inquiry from our bio link is scored, logged in the CRM and, if it looks serious, sent to our phone straight away so it's answered while it's warm. Each booked call is matched back to the form and channel it came from, so we know which posts and ads actually make money.
Webhook intake
AI lead scoring
Airtable CRM
Instant hot-lead alerts
Calendly attribution
StockPilot
Online store owners
StockPilot
Store owners ask a Telegram bot plain questions like “what's running low?” or “what did we sell this week?” and get the answer from their own database and Shopify, with a chart. A separate morning report runs on a fixed query, so the revenue figures are always exact.
Telegram assistant
Postgres & Shopify access
Charts on request
Daily revenue and stock digest
What you get
Everything it takes, handled by one team.
A map of how customers reach you today and where they drop off
The system built and connected to WhatsApp, your calendar, website and forms
Every message written in your tone of voice, in English, Arabic or both
A live dashboard of leads, bookings, sales and their source
A monthly results check and fixes to whatever is underperforming
No long contract. Stop with 30 days' notice
How it runs
01
Call
20 minutes on how customers reach you today and where they drop off.
02
Proposal
Scope, timeline and cost in writing, before any work starts.
03
Build
You see real screens early and review as we go.
04
Launch & improve
Live on your domain, then we keep tuning what brings in money.
Questions
What owners ask us first.
What if the system doesn't hit the target?
Then you don't pay that month's fee. We keep working on it until it does. You only pay the setup once.
How long until it's live?
Usually two to three weeks after the setup payment.
What do you need from us?
Keep your usual flow of inquiries going, answer the leads the system hands you the same day, tell us when something in the business changes, and give each system one full month before we judge it.
Will it sound like a robot?
No. We write the messages with you, in the way you already talk to customers, and a person takes over whenever a real conversation starts.
